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Benefits of Hiring a Virtual Office Manager, also known as a Virtual Assistant (VA), Versus a full time Employee

Business is booming and you're ready to look into hiring someone to help you in those areas that just take too much time. Who do you hire? A VA or an employee?  The benefits of utilizing the services of a VA are tremendous!

VAs are available when you need them. Whether you need assistance for 10 hours a month or 60 hours a month, VAs are willing to accommodate your needs. Why worry about finding "stuff" for an in-house employee to do if you don't really need them there. Also a VA is usually willing to accommodate those last minute projects that come up after regular closing hours. Is your employee available to do this?

Expenses for only time and materials related to your project. With an employee, you may need to commit to certain hours and if you just don't have enough work at that time, you're still paying for those hours. With a VA, you get billed ONLY for the time (and materials) spent on your project.

No extra equipment or office costs for your business. Don't have the space in your office for another person? Don't have a second computer, workstation etc.? No problem - one huge advantage is the VA works out of their own home office. They have all the equipment and software to complete your work.

No employee related taxes, benefits packages, insurance to pay, vacations or losing valuable hours due to sick time. If you're anything like me, you would rather not get involved with the details around employee taxes, benefits and insurance. As a VA is an independent contractor, you do not have to worry about those details.

You focus on exceeding the needs of your clients/customers while we take care of the details. If your business is growing, you just don't have the time to take care of the administrative details. Having someone you can trust to return calls for you, respond to emails, complete projects and look after other areas of your business is essential to your success. You don't need to supervise a VA, you just need to let her/him know what you need and then consider it done!

A VA will SAVE you TIME and MONEY. A VA specializes and has expertise in numerous administrative tasks (and many times expertise in other areas as well!). With standard tasks, you don't need to train a VA where you may need to with an employee. You pay a VA ONLY the hours (and materials) spent on your projects and you don't need to consider the benefits/taxes or purchasing new equipment and software. Ultimately the benefit is a VA will save you money in the long term.

We are dedicated to making you and your business succeed. A VA is genuinely interested in you and the success of your business. As you build your working relationship, you will be able to rely more on your VA and have someone to brainstorm with and bounce ideas off of. As the VA's business is benefiting from you as a good client, they will not lose interest in your work and choose to leave. Often times in an office setting, there may be high turnover of administrative staff as other opportunities become available to them. Of course the great relationship benefits both the client and the VA in many ways.

Prior to hiring a VA or an employee, it is important to consider what kind of work you will have them do and what kind of hours do you need this person to be available.

Bringing someone into your business, whether a VA or an employee is a big step but a very rewarding one when you see your business grow and succeed in all areas.

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Technology

Hardware:
Gateway NX550XL, Intel® Pentium® M Processor 740 (1.73GHz, 533MHz FSB, 2MB L2 cache)3
Intel® Centrino™ Mobile Technology3
15.4" WXGA TFT Active Matrix (1280 x 800 max. resolution)
512 MB RAM
80 GB Hard Drive
Modular 8x Multi-Format Double Layer DVD Writer (DVD±R/±RW/CD-RW)
Linksys Wireless Router
HP Color Laser Jet 2840 (Fax, Scanner, Copier)

Software:
Operating System: Windows XP
Microsoft Office XP Professional
Word
Access
PowerPoint
Excel
Outlook (e-mail, calendar)
Publisher (Desktop Publishing)
Norton 2005 Antivirus
Adobe Acrobat (for creating pdf files)
QuickBooks Pro 2005
Hi Speed Internet Access

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Resume for Christine Galea

SUMMARY

A true Executive Assistant in every sense. I will always put your best interests first and play a significant role in your continued success.

I am extremely resourceful, masterfully skilled, and possess exceptional telephone and business etiquette. I have advanced skills in Word, Excel, Power Point, Publisher, Access, Outlook 2003, Adobe Acrobat 6.0, Explorer, as well as many custom software programs. I am a power-user of the Internet with a great deal of technological savvy.

QUALIFICATIONS

• More than 10 years of Executive Assistant and Office Manager experience in both Fortune 500 companies and small businesses
  
  
• Bachelor of Science degree in Business Administration/Marketing
  
  
• Amazing adaptability, flexibility and always dedicated to extraordinary customer care
  
  
• Exceptional organizational skills, superior attention to detail and high productivity level
  
  
• Committed to the highest standards of professionalism and business etiquette

WORK HISTORY

Johnson & Johnson
Ortho-McNeil Pharmaceutical
Raritan, NJ
Senior Administrative Assistant

• Provide administrative support to Management Board Member, Director of Marketing and Director of Managed Care Marketing
  
• Extensive travel arrangements both international and domestic
  Expense report preparation
  
• All aspects of meeting planning involving top level executives
  
• Create Medicaid market share trend analysis reports and numerous Power Point presentations
  
• Assist in Managed Care account analysis, managed MHC marketing budget

Senior Administrative Assistant (Field Sales Coordinator)

• Processed JJEMS forms and New Hire paperwork; FATE Administrator
  
• Provided guidance and administrative support to District Managers and Sales Representatives
  
• Processed and tracked expenses, purchase orders, and invoice payments using the PACT system
  
• Responsible for administration of all expenses relative to office operation
  
• Compiled and submit required monthly/quarterly reports to appropriate Raritan personnel i.e. vacancy reports, applicant logs, regional field activity reports and budget tracking/analysis reports
  
• Created and maintain Regional Business Director, District Manager, Region Trainer and Sales Representative personnel files.

Iron Street Labs
New York, NY
Executive Assistant/Personal Assistant to the CEO

• Created and processed weekly expense reports
  
• Handled all office manager responsibilities
  
• Acted as liaison for potential and existing clients; developed and maintained client relationships
  
• Maintained financial accounts; processed personal and corporate billing
  
• Responsible for managing CEO’s personal finances and calendar; coordinated travel arrangements and conference calls
  
• Created client presentations

Revlon
New York, NY
Executive Marketing Assistant

• Supported two senior Vice President’s and three senior directors
  
• Developed and maintained MS ACCESS database for departmental budget
  
• Responsible for department budget and composed project status reports
  
• Maintained project files/library and product closet
  
• Processed invoices for department and project costs; Reallocated funds for both department and project budgets
  
• Issued monthly AC Nielsen data reports

Goldman Sachs
New York, NY
Executive Administrative Assistant

• Supported three Vice President’s and one department head; maintained contact’s databases; coordinated travel arrangements; scheduled meetings and conference calls.
  
• Created travel and entertainment expense reports and maintained Time Sheet database
  
• Acted as liaison between bankers and existing/potential clients

Paine Webber
Cherry Hill, NJ
Senior Administrative Marketing Assistant

• Supported two senior brokers
  
• Acted as liaison between existing/potential clients
  
• Created client presentations

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